Simplifying NYS Highway Use Tax

Adopting new technology can be a challenge, but challenges can come with rewards. Fleets in NYS using CarmaLink ELOGs will see new columns on your monthly report that include: 'Total miles in NYS' and 'Taxable miles in NYS'.


All of your GPS miles are filtered through our geo-location engine to separate out distance driven on the NYS thruway which are exempt from the highway use tax (HUT).

Is my driver required to maintain RODS?

There are some common misconceptions about which drivers qualify for the short-haul exemption and who needs to keep hours of service logs. By answering a few simple questions you can determine if your drivers can use this exemption or if they should be keeping driver logs to stay compliant with the DOT.

Whether or not your drivers are required to maintain RODS (and e-logs) depends on if the driver qualifies under 49 CFR 395.1 Part E, also known as the Short-haul Exemption. Many drivers think that if they stay within 100 miles of home base they aren't required to keep hours of service logs, but this is only one of many conditions that must be met to qualify for the exemption.



Answer the following questions to find out

CDL Drivers

  1. Does the driver stay inside a 100 mile radius of home base?
  2. After starting shift, does the driver return back to home base after no more than 12 hours?
  3. Have at least 10 consecutive hours (8 hours for passenger carrying drivers) off duty before returning back on duty?
  4. Does not drive after 14 hours of being on duty?
  5. Does the carrier maintain accurate time cards and retains them for at least 6 months?

Non-CDL Drivers

  1. Does the driver stay inside a 150 mile radius of home base?
  2. Return to the same home base every day?
  3. Does not drive after 14 hours of being on duty?
  4. Does the carrier maintain accurate time cards and retains them for at least 6 months?

If you answered 'No' to any of the questions, then you are required to maintain RODS.

Don't forget, regardless of the documentation requirements (RODS or not), no drivers are allowed to exceed the maximum drive time and all passenger carrying drivers are required to file a DVIR every shift even if satisfactory. For the full text, please see the FMCSA website.


Have more questions?
Speak with an ELD specialist now

Quick ordering transponders

Next time your fleet adds a new vehicle, you can order another transponder right from the settings page.


1. Login and go to the 'Settings' page, then click 'Order Form'

2. Choose the quantity and type of transponders you need
          Standard Vehicles - Full AVL monitoring
          E-Log Vehicles - Full AVL monitoring plus HoS
          Assets / Trailers - Basic location tracking

3. Click 'Place Order' and you will be contacted within 24 hours to confirm

4. You will receive an email with tracking information once the order has shipped


Partnership with

For 2017, Carma is teaming up with Carbonfund to ensure another carbon-neutral year. Offsetting carbon emissions is achieved through reforestation, methane recapture and other programs, directly paid for by Carbonfund partner companies like Carma.

To learn more about how can help to offset carbon emissions for your business or home, please visit their website:

E-Log Solutions: AOBRD vs ELD


Trying to keep all the new regulations about e-logs straight isn't easy and it seems like they are always changing. Here are a few simple differences between the current e-log solutions (AOBRD) and the new required e-log (ELD) solutions.


  • These systems have been around for a while and are basically a digital version of driver logs
  • Will be required by virtually every truck built after 2000 that currently keeps paper logs
  • Motor carriers have until December 2017 to purchase and implement AOBRD


  • Similar to AOBRD but requires a link between the transponder and truck ECU
  • More rigorous data requirements than AOBRD including engine status and VIN
  • Fleets with AOBRD have until December 2019 to implement ELD

To get your trucks to the first stage of compliance, you will need to purchase an AOBRD system and get it implemented fleet-wide by December. After then, you have until December 2019 to upgrade the AOBRD to ELD compliance. With our system, this is just a free software update, some other manufacturers may require new hardware.

If your fleet wants to purchase a new e-log system after December 2017, you will have to purchase ELD as AOBRDs won't be sold anymore.

We can help you understand the e-log requirement and how to roll it out to all your trucks to keep your fleet compliant.

E-Log Daily Use Guide

Switching to e-logs will require some driver training, but keeping these simple tips in mind will get your drivers on the right track quickly:

1. At the beginning of your shift

  • Retrieve PND from fleet administrator, attach to mount
  • Login using Driver ID and password, set duty status to 'On Duty'
  • Update vehicle settings: tractor & trailer number
  • Add shipments: name/commodity, number, start/end dates
  • Review previous DVIR, create new DVIR if repairs were made

2. During your shift

  • PND automatically selects ‘Driving’ duty status when moving
  • Sets to ‘On-Duty’ after remaining stopped for five (5) minutes
  • Manually set duty status by tapping ‘Hours of Service’ on home screen
  • Update ‘vehicle settings’ when changing trailers with new number(s)

3. At the end of your shift

  • Create a new DVIR (if required by carrier)
  • Set duty status to ‘Off-Duty’ and logout of PND
  • Verify logs to attach your digital signature
  • After upload, remove from mount & return to fleet administrator

What to do when replacing a vehicle

When you are replacing a vehicle in your fleet, it is important to keep old data filed away and start the new vehicle with a clean history. Now you can save this data and move the transponder to the replacement vehicle with our new 'Archive' feature. Here is how it works:

  1. Remove the transponder and cable from the vehicle to be replaced
  2. Click on the vehicle you want to replace on the 'Settings' page
  3. Then click 'Archive' and add any comments: Sold vehicle at auction
  4. Now assign the transponder to the replacement vehicle by clicking on its serial number
    OR: If the old vehicle will not be replaced, contact Support to remove it from your account

All the data from your old vehicle will still be available on the 'History' and 'Compliance' pages, along with the date and comments when it was archived.

*Note that archiving transponders does not effect billing status.


E-Logs for Long Haul Fleets

Carma has released a new plan for trucks to keep them compliant while using the same simple website to manage hours of service logs. Partnering with Garmin to leverage it's new Fleet 670 truck navigation device allows drivers to quickly enter log changes and file vehicle inspection reports.

Adding the ability to download logs and reports, fleet managers now have a fully paperless system to reduce paperwork and save time while complying with the upcoming 2017 FMCSA DOT mandate for electronic logs.

The system also features the same contract free subscription with the ability to pause billing for any or all transponders for up to 120 days per year.

Each truck will need:

Garmin Fleet 670 PND
CarmaLink Transponder

with a choice of subscriptions:

Annual Plan

For more information, please contact our sales department or order online now.

CarmaLink API Update: April 2016

Available now!

Changes since API v1.8:

  • Added IS_PTO_ENGAGED as an optional parameter
  • Added 'Stopped' report:
    • The Stopped event starts when the vehicle speed falls to 0, and ends when the vehicle speed rises above 0. With an appropriate allowance (typically 90-120 seconds), this report can be helpful to identify each location a vehicle stopped and for how long, even if the 'trip' is not considered over.
  • Location now shown as latitude first then longitude